BRAEWOOD HERITAGE ASSOCIATION, INC.
Board of Directors Meeting Minutes
Community Clubhouse, 3570 Braewood Drive, Las Vegas, NV 89121
Tuesday, June 9, 2015 6:00 p.m.
BOARD MEMBERS PRESENT: Paul S. Baker, President
Alice Douglas, VP
Joe Raba, Secretary
Carl Barbeau – Treasurer
Tony Patire, Director
Carole Steinbeck – Director
Randy Carlson - Director
OTHERS PRESENT: Mickee Foster, CM
I. ESTABLISHMENT OF QUORUM / CALL TO ORDER (Begin recording)
A quorum was established and Mr. Baker called the meeting to order at 6:05 p.m.
II. HOMEOWNER OPEN FORUM – Agenda Items Only
- Homeowners concerned that the landscaping committee should not take out all the grass and put in rocks
- Homeowner concerned that the shingles project – with a remaining 51 residents who have been requested to change their wooden shingles – is not an issue the Board should enforce
- Homeowner concerned that the residents do not have a ‘voice’ in the affairs of the community: road repair, landscaping issues, shingles, etc.
- Homeowner asked Board to remove all the trees and plants from outside the outer walls of Braewood so we would not have to water there.
- Homeowner concerned that by placing rocks and desert landscaping in the community, it will increase the heat index of the community and the need for more water: has this been considered?
- Homeowner concerned that the children in Braewood will not have any grass upon which to play
- Homeowner concerned that residents should be able to decide if they want to water their own grass or have Braewood water it
- Resident concerned that if all the grass is pulled, the trees would not have enough ‘deep root’ watering system
- Resident wanted Board removed
- Resident wanted to know where the present boulders came from and who authorized them being placed where they were
- Many Homeowners concerned that all the grass was going to be removed – because of false informational materials passed out by other uninformed residents
- Resident concerned about how the bids are processed
- Resident concerned about getting ‘black stuff’ from the asphalt on his shoes and driveway
- Resident concerned about what type of asphalt was being used
- Resident praised painters for speedy removal of graffiti on our outer walls
- Resident concerned about the amount of green in our community and losing it
- Resident stated that the community should be looking for alternatives to the desert landscaping, streets and lighting projects
- Resident does not want desert landscaping – rocks all over the place
- Resident suggested that each resident pay for their own watering
- Resident complained that office did not give him the addresses of the Board members (illegal per NRS)
- Resident wanted to see the plans for the $17,000 landscaping expenditure on our website: www.braewood.net (they are there)
- Another resident did not want any grass or trees removed from the property
III. APPROVAL OF MINUTES
A Review of the May12th, 2015 Board of Director meeting minutes. Motion was made by Alice Douglas and seconded by Joe Raba. Motion was Approved Unanimously.
Carl Barbeau read the financial statements concerning the Nevada State Bank (our Operating account), and the statement of funds in the Reserve accounts. Tony Patire made a motion to accept the Financials and the Motion was Seconded by Alice Douglas. Motion was Approved Unanimously.
V. UNFINISHED BUSINESS Action May Be Taken
Tony Patire reported on the May 12 Board Meeting of opening the Bids and checking them to see if they were acceptable. After working on the contract with Sunland Asphalt and ironing out some of the questions by the Board, also passing it through the attorney for input and amendments, the Board decided to accept Sunland’s contract fin the range of $114,000.00. This included concrete repairs, asphalt repairs, the asphalt overlay and the striping of the various street areas. A Motion was made by Tony Patire to accept this contract and was seconded by Alice Douglas. Motion was Unanimous.
Larry Mikesell was accepted onto the Landscaping Committee under the auspices of the Board of Directors.
Three Landscaping Bids were opened by Joe Raba for the removal 13 Mexican Palm trees on Kensbrook. The Landscaping Committee, for expense and safety reasons, voted to have these palms removed. El Rancherito’s bid was: $7,540; Mr Tree’s bid was $4,550.00; and 1st Choice’s bid was $8,125.00. The Landscaping Committee will meet at a future time and place to examine these bids and research their content. It was suggested that we see if the palms could be sold. This is also under consideration.
The residents were quite lively and at times hostile to the Board – and each other. There was an off duty policeman (a resident) and an attorney, Cheri Hauer, from our attorney’s office (Mr. Leach) also present. Ms. Hauer spoke to the residents and some of the hostilities were relieved.
VII. NEW BUSINESS Action May be Taken
A. Because of threats and aggressive actions by one of the residents in particular and others in hindsight, a Resolution was written up by the Board and the attorney against ‘Bullying of the Manager and Board Members”, which included other aspects not mentioned in the CCRs under the subsection of Nuisance. The Motion was made by Alice Douglas to accept the Resolution and seconded by Joe Raba. Motion was Unanimous to accept
VIII. COMMITTEE CHAIRPERSONS - REPORTS
A. ARCHITECTURE: Alice Douglas: reported on the continuing success in the community with the replacement of the shingles for the residences; 51 residents are left.
B. SOCIAL: Joe Raba discussed the Social Committee’s events. Joe Raba thanked Sue and her ‘crew’ for placing the flags on Braewood for Memorial Day and they will again be placed for Flag Day and the 4th of July. Upcoming events are the Father’s Day lunch set for June 21st and the Fourth of July BBQ; $6.00 for adults and $3.00 for children under 12.
The Social Committee meets the second Monday of each month in the Club House at 10am and anyone can come. For August, plans are being made for an ice cream ‘Birthday Party’.
C. ROADS AND CONCRETE/WROUGHT IRON: Tony Patire stated that all was in his report.
D. FINANCES; Carl Barbeau announced that the Finance Committee met on June 9th at 9:00am and discussed investments and the Reserves. Bob Anderson related the Finance Committee’s recommendation to the Board that: 1. A new filing system be instigated for long- term, large projects, which creates easier access to information that in the past: and extending the CDs to 1 or 2 years.
A Motion was made to install Kathy Forsberg on the Finance Committee; and the other applicants were thanked for their applications. The Motion was made by Carl Barbeau and seconded by Joe Raba. The Motion was Unanimous to accept Kathy Forsberg.
E . POOLS/SPA: Pools are open and ready for summer. A new timer was installed on the spa, the spa itself will be resurfaced when the pools are closed in October and opened again in 2016; and mesh will be placed on the spa gate so that residents cannot reach through to the other side and open the gate with ease.
F. PERSONNEL: Paul Baker reported all is going smoothly.
G. LANDSCAPE: Joe Raba stated that the Landscaping Committee was hard at work with the plans…. And nothing new was set in stone yet. A written report is forthcoming.
IX. MANAGER’S REPORT - Mickee Foster read the Manager’s Report.
X. HOMEOWNER OPEN FORUM
- Resident concerned regarding other residents not cleaning up their messes after ‘parties’ in pool area
- Many Resident(s) concerned as to the reasons that the 13 palm trees were being removed
- Resident concerned as to why we were paying to have the trees removed
- Resident concerned that other alternatives were being observed
- Resident confused as to relationship of committees to Board
- Resident concerned with which areas were to be xeriscaped first
- Resident concerned with personal lawn problems; sprinklers and height of heads
- Resident concerned with personal lawn problems; brown spots
- Resident concerned with the front gate not functioning last week (NV Electric stated that power was out in that portion of the community for 2 hours)
- Resident concerned with mushrooms in her front yard
- Resident requested the Braewood Herald to explain more about ‘what is happening in Braewood’
- Resident not convinced that Nevada drought of Lake Mead going to affect Braewood
- Resident demands to know when the grass is being removed.
XI. NEXT BOARD MEETING WILL MEET: Tuesday, August 11, 2015; To be held in the Braewood Heritage Clubhouse at 6:00pm.
There being no further business to discuss Alice Douglas made a Motion to adjourn the meeting at 8:20pm. The Motion was Seconded by Joe Raba. Motion Unanimous.